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Scope of digital id system

  •  Employee ID
  •  Employee Business Card
  •  Attendance System
  •  Daily Sync of Records
  •  Offline Data Synchronization
  •  Integration with Tawakkalna
  •  Attendance Report
  •  Two Tire Security
  •  Offline Application Availability

Digital id process

Employee id

  •  In the current scenario , once the employee reaches to the security gate, he has to show his mobile (Tawakkalna) app , his employee ID, Car sticker & Laptop Sticker .

  •  The Idea of digital ID is to keep all the information on the mobile and making it flexible to the user so that , he should only show the mobile screen .

Procedure

  •  In the current scenario , once the employee reaches to the security gate, he has to show his mobile (Tawakkalna) app , his employee ID, Car sticker & Laptop Sticker .

  •  The Idea of digital ID is to keep all the information on the mobile and making it flexible to the user so that , he should only show the mobile screen .

Employee id

  •  Employee should print all the documents such as IQAMA , ID , Insurance , Passport copy , letter of approval.
  •  Employee approaches manager for approval , manager verifies the documents physically .
  •  After approval from manager employee goes to ISD and gets a printout .
  •   Offline Application Availability

Proposed solution

  •  Employee can generate a request from system or system can by itself generate a request based on employees ID validity date
  •  All the approvals can be made online.
  •  In future it can be mapped with the car sticker and laptop sticker system
  •   ost effective mechanism

Features

  •  No need to carry physical ID
  •  No fear of losing it
  •  Uniquely maps the employee with QR code
  •  No chances of duplications
  •  No chances of forging
  •  No chances of misusing
  •  No dependency to get new card print from Department
  •  Online Approval/ workflow for managers
  •  No physical approval forms needed
  •  Documents can be attached in the system hence any point of time it can be verified
  •  Quick and easy integration of QR code scanning
  •  Less hassles
  •  No printer required
  •  It Can Be Integrated with any Access Control System, Attendance, Visitor Management System & Payroll System.
  •  It can be Integrated with any ERP like SAP Success Factor, Oracle, Microsoft Dynamic, IFS etc.…..

Digital ID verification process

Flow: Digital ID @Work - Example of ID Verification Flow

User opens its digital ID app


User scans the QR code from the Security guard officer’s smartphone


The User gives consent to share Information



ok / Cancel

Display Results the officer can verify the User ID document



A secure communication channel is established in between the two devices and into its shared


Admin Resident Registry / Digital ID generation

  1. Admin logs into profile on https://kenz-innovations.com/DGITALID//ADMIN
  2. Select search
  3. Search for user
  4. If user does not exist select “Create a New Request”
  5. Fill out the user form (indicate required fields)
    • 5.1. Full Name
    • 5.2. Primary Phone Number
    • 5.3. Primary Email Address
    • 5.4. External Reference ID (e.g., national ID card or license no.)
    • 5.5. User Type (Admin, Client, Resident, Visitor, Contractor, etc.)
    • 5.6. State* (Ensure Valid if want to allow for QR code entry)
    • 5.7. Expiration Date (When should the state expire)

  • 6. Select Submit
  • 7. Ensure account is created by select search and searching for user
  • 8. Send one time link to profile by selecting user and send OTP
  • 1. Open chrome, enter https://.com/. and login using provided login information.
  • 2. If phone number is used then enter phone number and the one time code received on text.
Note: Guards can switch accounts by selecting between drop downs as well and app can be saved to shared phone's home screen
  • 3. Once a visitor approaches, greet them warmly and ask the visitor if they have a Digital ID or QR code available.
  • 4. If visitor has code, ask them to present the QR code. Select Scan on main home screen or on search bar. The phone camera will load.
  • 5. Point scanner to QR code and scan
  • 6. User profile will load on scanning
  • 7. If visitor does not have a code, ask if they have an account. Search user's name through the search bar on home. If visitor found, select user profile.
  • 8. Select log this entry if account is valid
  • 9. If account is not valid the user will have to be logged in manually
  • 10. Possible states and how to handle
  • 11. Valid: Grant Access
  • 12. Pending: Inform to speak with admins
  • 13. Not Allowed: Inform Head of Security
  • 14. Expired: Inform Head of Security

Admin submits visitors requests


2. Admin and Guards view new and previous visits


  • Select logbook menu to view entries.
  • View list of all entries to site and view individual entry through more details, Manual indicates manual entry. Digital scan indicates QR code scan. Print indicates search or printed ID scan.
  • Use filter bar to search for specific entries.
  • New visits tab shows first time visitors to site.
  • Upcoming visits shows visitors pre-approved by admins to be on site.

1. Guard Manual Entry Flow

  • If visitor does not have an account or QR code then select Manual
  • Enter Name, Phone Number, ID Number, and Vehicle Plate Number if needed.
  • Provide reason for visit
  • Select Submit
  • Grant or Deny access and then allow entry into site

3. Admin submits visitors requests

  • Select logbook on left hand menu to view entries
  • Select New visit request on bottom right of screen
  • Fill out form with Name, Phone Number, Reason for visit, and Time
  • Select Submit
  • Visit request is available in logbook under Upcoming Visits

4. Integration with Tawakkalna

  • User opens its digital ID app
  • Users will open the company ID and Tawakkalna application in one single mobile screen.
  • Security Guard can validate the immune status of the visitor in a single window.
  • Security can stop the visitor if it’s not immune.

Online Process flow

Offline Process flow

Cloud Data Sync

KENZ Digital ID Success Story

We make customized Digital Id Solution as per the Customer Requirement